| features WIP29

Functionalities

Activity management

Manage your shows, tours, residences, courses, assignments of spaces and any type of cultural activity in an agile and simple way, with all your information centralized in a single database.

Programming

It establishes different types of activities: shows, courses, residences, tours, space rentals, readings, laboratories, etc.
Specific functionalities for certain types of activities (shows, tours, courses, residences and space rental)
Assign value labels to group according to specific topics (festivals, cycles,...),
Filter activities by specific type, labels, seasons, years or dates

Shows and concerts

Create all the shows in your space or your company
Define authorship, genre, type of production, duration and language
Assign all participants of the show according to their category (authorship, direction, designers, technicians, etc.)
Assign the theater where it will be done through the theater file
Establishes the conditions of the box office, the percentage or box office, the expenses related to the box office and the copyright
Filter for shows, labels, theatres, genres, types of production, seasons, years and specific dates
Integrate it with your sales system and download your tickets if you are the promoter or report your box office details if you go to another theater

Tours

Create a tour and control its status (pre-booking, booking, confirmed, etc.)
Assign the theater where it will be done through the theater file
Set box or box office conditions for each function
Informs of the possible support of the administrations (programa.cat, stalls, etc.)
Assign all tour participants according to their category
Generate tour roadmap
Generate a budget per event or for the whole tour
Filter by location, show, budget, season, year and specific dates
Automate the billing of the tour to the city council and the administrations

Courses and Workshops

Create a course and define the sessions, the amount of the course and the hours to be performed
Create classifications of the courses according to the type and the specialty
Generate different discounts for enrolments
Assign teachers and their cost
Register and select students with all their data
Keep track of course, enrolment and fees payments
Automatically invoice all amounts for each of the students
Send the course certificate to the students
View each student's course history
Filter by labels, course type, specialty, season, year or specific dates

Calendars

Create the spaces where the activities will be carried out (rehearsal rooms, exhibition rooms, classrooms, external places, etc.)
View the work processes (phases) of the activities (rehearsals, montages, press conferences, exhibitions, etc.) in the calendar
Different calendar views: programming format, weekly, monthly, spaces and agenda format
Filter calendars by activity type, labels, spaces, and specific activities

Integration with sales systems

Integrate the sales systems of your shows and activities on the wip and download tickets and reservations in real time
Use the wip's own ticketing system for those cases where you need it
If you do not sell your tickets directly, fill in the box office details sent to you by the theatre

Real-time sales

Have all your shows and activities in one place to track by season, year or specific dates
Easily view purchases of the day and also by year, season or between specific dates
Keep track of the advance sale and bookings of all your shows by seeing the daily variation

Manage your tickets

Make the box office liquidation of your shows
Automate the weekly dispatch of the programming and spectators data and the collection of your shows.
Control the costs of the ticketing system and the different channels
Automate revenue from entries by operating date to administration
Make any type of report or statistics related to ticket sales

Ticket management and box office

Automate all the processes related to the tickets of your shows, either integrating them with your entity's sales system or manually entering sales on the wip.

Personnel management

Record the schedules of your workers, assign them to your activities and comply with the law of registration.

Management of workers

Generate the file of your staff and assistance
Create their work calendar
Control the different types of contracts and their maturities
Centralize your staff's information in one place

Time log

Assign staff to activities with tasks and schedules they need to do
Easily record hours worked
Remove attendance report for signing for time registration law

Labour management

Control staff registrations and terminations of affiliation and send them to the manager
Calculate the amounts of remuneration according to the hours worked
Send the manager the information for payroll
Upload payrolls to wip and email them to staff

Agenda

Create your own database by unifying all contacts
Segment and organize contacts in groups and assign labels to them
You can find out what activities all your contacts have participated in with a single click
Communicate easily by sending emails from your contact listings
Management of contacts of schools, students, companies and theatres

Audiences

Get all buyer data by integrating your sales system with wip29
Analyze and create reports from your audience based on the relevant data they have provided you with
Extract excels to know the contacts that want to receive your newsletter

Suppliers and customers

Centralize the data of all suppliers and customers in order to communicate quickly
Control the transactions you've made with all your suppliers and customers
Make suppliers and customers related to contacts on your agenda

Integration with Mailchimp

Link contacts with mailchimp to send them newsletters according to the segmentations.
If you do not use Mailchimp, export an excel with your contacts and import it into your shipping and marketing system

Contact management

Manage all your contacts and relate them to your activities. You can always have the information of any contact and communicate easily with them.

Administrative management

Organize the management of your entity and control the expenses and income according to the different types of activities or budgets you generate. Make your invoices via wip and export the data to any accounting program.

Accounting and billing

Controls the general budget of the entity, the structure budget and those of the activities
Easily enter all types of economic documents without prior accounting knowledge
Duplicate the following invoices and payrolls so you don't have to enter them every time
Issue your invoices with your logo from the wip and send them to customers
Automate the income of tickets sold, tour bills and course registrations
Export all the data to your accounting or send it to your adviser

Wallet

Control everything you owe suppliers and what customers owe you by due dates
Sort payments from wip, export sepa file and pay from bank
Direct debit your collections from the wip

Budgets / Analytical

Create your analytical concepts to analyze how you want the activities
Budget activities one by one or group them
Budget structure expenses and general expenses
Make a tailor-made general budget for the entity; for years, seasons, specific periods or all at the same time
Carry out analytical monitoring of budgets and activities as you are counting the economic documentation
Analyze deviations

Subsidies Management

Create and control subsidies
Link the concepts of the subsidy form with your analytical concepts and make the subsidy mounted with a single click
Go through the wip audit to see if the expenses are in addition to a subsidy
Easily modify and delete records within the grant
Export the supporting accounts according to the forms of the administrations